Small business owners handle a lot of financial documents, including supplier invoices, expense receipts, and incoming orders. Manually recording each and every one of them is an arduous process and usually makes up the most time-consuming part of bookkeeping. Businesses are often left looking for a solution that lets them work faster and reduces their workload. This is where the fabulous documents feature in Zoho Books comes into play.
Now you can easily email or upload your bills, receipts and other documents into Zoho Books and convert them to VAT compliant transactions. Find out how the documents feature helps you automate your workflow and ensure VAT compliance at the same time:
Auto-scan your bills and receipts
Quickly snap a picture of a document and upload it directly to Zoho Books. The important details are captured automatically and can be recorded as a transaction at the click of a button. If you’ve already scanned documents, you can upload them directly and our software will extract the key data for you.
Create transactions straight out of your mailbox
You don't have to switch between your mailbox and your accounting software anymore. The Documents feature provides you with a unique email address which you can use to import your documents directly into Zoho Books. Once you receive a file (like an invoice from a supplier), you can move it to an appropriate folder or create a transaction from it, keeping your inbox clear.
Match uploaded documents with existing transactions
Record-keeping has never been easier. As you scan or email documents, match them to transactions in your bank feed or link them to previously created transactions. By providing documentation for all your transactions, you can make bookkeeping a cakewalk for both you and your accountant.
Collaborate better with your accountant
Keeping all your documents in one place makes tax time a lot easier. Your accountant can easily identify your transactions by attaching photos of your receipts or bills to the transaction itself. Moreover, storing your VAT related documents online is the simplest way to give your accountant secure access to them.
Associate documents for easy reference
Locating a bill associated with a specific vendor in your inbox can be a daunting task. Using the Documents feature, you can associate documents with a particular contact, email template, chart of accounts, or transaction in Zoho Books. Then you can always retrieve the document you want at the click of a button.
Neatly arrange your uploaded files
You don't need to look in multiple places to locate the files you need. Quickly find your files within an organised folder structure and enjoy easy access to documents shared by others in your organisation.
VAT-friendly financial records
A new tax system means new pressures on your financial workflow. Your business deserves a smart, reliable way to keep everything in order. Automate your document management, simplify your bookkeeping, and stay VAT compliant, all at the same time!
Try Zoho today and see how it helps simplify document management for your business. Have a question about VAT or Zoho Books for the UAE? Write to firstname.lastname@example.org or call 800-0444-0824 (toll free). You can also learn more about VAT from Zoho Books Resources.
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