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On behalf of a multimillion pound organizationwe are seeking anOffice Manager to based in Qatar.Main Duties and Responsibilities include the following Ability to provide the highest level of administrative and secretarial support
Reading and analyzing all incoming correspondence and communications in order to determine their significance and priority retrieve and attach appropriate documents and plan their distribution.
Performing a variety of confidential and sensitive support tasks including maintaining confidential correspondence, information and matters in a mature and professional manner.
Preparing agendas and arrangements for all types of meetings and presentations including social and personal events
Arranging travel schedules and bookings and be able to travel at short notice
Answering and replying the routine correspondence and communications, editing and processing other non routine ones according to the CEO's instructions.
Serving as liaison between CEOOwner and other Company's key management personnel and follow up with them for the successful completion of issues and activities
Greet visitors in a very respectable and professional method determine whether they should be given access and the right person they should be given access too.
Supervising Executive Secretary, Receptionist, Driver and Serving Attendant and determine the responsibilities and properties for each of them as well as supervising their work and performance and make sure it is achieved on time.
Ensure the operability and security of the office equipment by properly ordering and securing office equipment and arranging to effectively apply preventive maintenance and repairs as needed.Carries out special assignment and relevant tasks assigned by the CEO.
RequirementsAt least 10 years with a background in secretarial, clerical and basic Book keeping work
Fluent in English and Arabic languages both written and spoken with the ability to translate from Arabic to English and visa versa.
A good knowledge of computer operation. Strong knowledge in Office practice and procedures
Good knowledge in Protocol work and procedures.
Dual Nationality is preferable to enable obtaining visa quickly and easily.