Executive Assistant

Location: Dubai, UAE
Date Posted: 29th May 2008
Job function

Under close supervision of Managing Partner, service existing and prospective clients. This involves liaising with clients for matters pertaining to inquiries, their orders and/or after sales service, including:

1. Updating client research

2. Compiling product samples and preparing for meetings (client research if new client)

3. Assisting Managing Partner on client meetings, and, as soon as possible, conduct presentations and follow-up meetings by yourself

4. Doing all paperwork resulting from that meeting.

This involves:

Comprehensive Meeting Notes

Preparing detailed paperwork, with photographs/simple diagrams, for our factory to make a sample to client's requirements. This can range from requesting minor alterations to a current design, or making an entirely new product

Liaising with the factory to learn when the sample is expected to be in Dubai

Before meeting again with client, preparing a quotation of the new sample

If a client orders the product, preparing the Purchase Order paperwork to the factory (usually quite similar to the Sample paperwork already prepared)

Liaising with the factory to learn when the order is expected to reach Dubai

Before delivery of order to the client, preparing delivery paperwork and informing the client when delivery is to take place

Coordinating delivery with client

After delivery, following up with client until payment has been made

Core competencies: Excellent computer proficiency in MS Office, especially in MS Word and Excel; excellent typing speed

Technical ability: communication and organisational skills, ability to upload and download images, scan documents, etc; creative skills an advantage

Previous experience: At least 3 years working directly for management level

Educational background: Degree-educated

Languages required: Excellent knowledge of English, both written and verbal.

Team skills: Must be able to work in a small team environment but will have individual responsibility for jobs

Personality profiling: Female, smart appearance, professional demeanour, proactive attitude, level of maturity, business etiquette, responsible, has common sense, confidence, can work at a fast pace, and meticulous attention to detail.

Salary guidelines: To be discussed

Benefits package: To be discussed

Timings: 8-5pm, Sunday-Thursday