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Wed 23 Jul 2014 03:38 PM

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How to manage time and energy: The 3 Ls

2b Limitless shares simple and effective tools that you could put to use today

How to manage time and energy: The 3 Ls

The most common frustrations that people share are almost always centered on one or more of the 3 Ls: Lack of time, lack of energy and lack of a balanced structure.

Adam Zargar, head of empowerment coaching at 2b Limitless shares some of his best tips to help professionals overcome the feelings of the top three frustrations. These tips have been gathered from 2b Limitless coaching sessions with some of the most successful companies and executives here in the UAE. 

1. Lack of time: Time is finite and cannot be changed so complaining is pointless. You have something in common with every single person who has had or is having a ‘successful and ‘fulfilled’ life. Nelson Mandela, Steve Jobs, Mother Teresa and Usain Bolt all worked to a day that had 24 hours in it. So it’s important to stress that it is not time that is the issue but the amount of time you give to your different roles/priorities.

Try this simple step to evaluate how you can use your precious time more wisely: Sit down and really think about the roles you are taking on this coming month. Write down as many of them that come to mind. Look at your list and start numbering your roles in order of priority and remove any that you no longer want or need for the coming month.

For the top three to five most important roles, write down your goal for that month and five small action steps you will commit to that will reinforce that they are an important priority.

2. Lack of energy: It is energy that drives us forward. By improving your energy levels we are in effect putting in both the right amount of fuel and the correct type of fuel into your vehicle creating the momentum and drive needed to control your emotions, improve the quality of our relationships and increase productivity at the same time.  

It would not matter if you had 36 hours in a day compared to 24 hours to complete a car journey if you do not have the right fuel (energy) to get it moving and keep it moving.

Try these simple steps to bring more energy into your life: Chunk your tasks into 90-120 minute slots and tackle them one by one. Multitasking affects energy and increases the length it takes to do the primary task by 25 percent.

Have small, balanced meals with plenty of water throughout the day so that your body and mind have enough fuel to keep them working to the optimum. Finally, go to sleep earlier so that you will wake up earlier feeling refreshed, energised and ready to tackle the priorities of the day.

3. Lack of a balanced structure: Four wheels are better than one! Life is energised when you are in balance. When you go to bed knowing you have done something to improve your body, mind, heart and soul you create a natural high.

Try these simple tips to get great balance in your life: Draw up a table with days of the week down the left column and with rows containing Mind (work/prof development), Body (exercise and health), Soul (me time) and Heart (building relationships and helping others) across the top. Before you go to bed write one small specific measurable action that you will plan to take the next day. An example for body might be “I am going to go workout my arms and chest for 45 minutes at the gym.” The next day do them, tick them off and write the next days planned steps. See the effect it will have on your emotions after a week, month and then year of consistent actions.

Avoid procrastinating by planning your week by designing a structured timetable. An example of a ritual you can include is assigning two time slots that you will allow for checking emails and don’t go beyond the allotted time.

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